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The average professional spends over a quarter (28%) of their working day reading and answering emails, according to analysis from McKinsey.
The average professional spends over a quarter (28%) of their working day reading and answering emails, according to analysis from McKinsey. That translates into 120 messages received a day and 2.6 hours dealing with them!
Many professional have started to take drastic action to cope with this never-ending onslaught. One option is the inbox-zero approach, where there is a compulsion to clear every email. At the other end of the scale is those who, in effect, have given-up – emails come in to the inbox and there they remain.
Zarvana, the online productivity training company, has put together a list of five tweaks to free up more time:
• Apply a ‘single-touch’ rule to your inbox. We spend 27 minutes a day rereading emails because we don’t process them after reading them.
• Turn off email notifications and check emails hourly. On average we check emails 15 times a day.
• Use search to find emails. Forget folders. Searching and scrolling is 9% faster than using folders.
• Have just two folders. Don’t waste time physically moving emails around. Just have archive and readings folders
• Automatically filter ‘no-action’ emails and you will earn yourself eight extra minutes a day.
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